Clock in your whole crew
with one phone.
The QR badge time clock. Print a badge for everyone and a supervisor scans them in and out with any phone. Your crew needs no app, no login and no phone.
What is TrackBadges?
TrackBadges is a QR code badge time clock for crews. Every employee gets a printed badge, a supervisor scans it with any phone or tablet to clock them in or out, and the owner gets live timesheets with overtime, ready for payroll. Employees never need an app, an account or a phone.
- Your crew needs
- A printed badge. No app, account or phone.
- The scanner
- Any iPhone, Android phone or tablet, in its browser.
- Hardware to buy
- None. Print badges on paper or card stock.
- Setup
- About a minute, before you even sign up.
- Price
- Free for 3 people. Then $9/mo + $1.50 per person.
- Payroll
- Overtime applied. CSV for Excel, Sheets or payroll.
How it works
Up and running before your coffee cools.
No hardware to buy, no app to roll out, no training. If your supervisor can take a photo, they can run TrackBadges.
- Paste your teamMGMaria GonzalezJTJake ThompsonPPPriya Patel5 more01
Add your crew
Name your business and paste in your team. No signup, sales call or card — make an account once you like it.
- Jake ThompsonPriya PatelLuis Ortega02
Print their badges
Everyone gets a QR badge. Print them on plain paper or card stock. There's nothing for your crew to install.
- Clocked inJake · 6:58 AM03
Scan with any device
A supervisor's phone, a warehouse tablet — any device can be a scanner. Scan a badge once to clock in, and again to clock out.
Who it's for
Built for crews, not desks.
If your people work with their hands, move between sites or aren't allowed phones on the floor, a badge is the simplest time clock there is.
Construction
The foreman scans the crew in at the gate. Every punch is stamped with the site.
Landscaping
Clock the whole truck in at the first stop, from the crew lead's phone.
Cleaning crews
One scanner per site lead, as many buildings as you run.
Warehouses & plants
A tablet by the door, and phones stay in the lockers.
Farms & seasonal work
New hires without smartphones start on day one with a badge.
Events & volunteers
Check staff and volunteers in and out, then export the hours.
Compare
How TrackBadges compares to other time clocks.
The usual ways to track crew hours, side by side.
| TrackBadges | Paper timesheets | Wall time clock | Employee apps | |
|---|---|---|---|---|
| Employees need a smartphone | No | No | No | Yes |
| App or login for employees | None | None | None | Install and sign in |
| Hardware to buy | None | None | A unit per site | None |
| Works on any job site | Yes | Yes | Where it's mounted | Yes |
| Live view of who's working | Yes | No | Some models | Yes |
| Overtime math | Automatic | By hand | Varies | Usually |
| Setup | About a minute | Instant | Install and wire | Roll out to every phone |
Features
Everything payroll needs. Nothing your crew has to learn.
Live who's-working board
Who's on the clock right now, with running timers, updated the second a badge is scanned.
Overtime and rounding
Daily and weekly overtime and rounding rules, applied to every timesheet automatically.
Auto clock-out
Forgot to scan out? Shifts close themselves, and every fix keeps an edit history.
GPS-stamped scans
Every punch records which scanner made it, at which location, and where it was.
Approvals and CSV export
Approve the week, then export for Excel, Google Sheets or your payroll provider.
Emergency roll call
One tap lists everyone on the clock, with a checklist to account for each person.
Lost badge? Reissue it
Print a new one in a click and the old badge stops working. A PIN works meanwhile.
Every site, every scanner
Pair as many phones and tablets as you need, at as many locations as you run.
Works with any camera
A paired phone's own camera app opens a one-tap clock-in page for that badge.
Pricing
Free for small crews. Fair as you grow.
Free for up to 3 people. Pro is $9 a month for your first 3 people, plus $1.50 a month for each person after that. Every feature is on both plans. No hardware, contracts or setup fees.
- Printable QR badges and PINs
- Unlimited scanners and locations
- Overtime, rounding and auto clock-out
- Approvals, CSV exports and share links
- Roll call, GPS stamps and edit history
$9 for your first 3 people, plus 7 × $1.50.
FAQ
Questions, answered.
The quickest answer is to try it: set up your crew and scan a badge in about a minute. No card.
What is TrackBadges?
TrackBadges is a QR code badge time clock for crews. Every employee gets a printed badge, a supervisor scans it with any phone or tablet to clock them in or out, and the owner gets live timesheets with overtime, ready for payroll. Employees never need an app, an account or a phone.
What's the best time clock for employees who don't have smartphones?
A badge time clock, where a supervisor or a shared tablet does the scanning. With TrackBadges every employee gets a printed QR badge and one supervisor's phone clocks the whole crew in and out, so nobody on the crew needs a smartphone, an app or a login.
How does a QR code time clock work?
Each employee has a badge with their own QR code. Scanning it at the start of a shift clocks them in, and scanning it again clocks them out. TrackBadges records the time, the scanner and its location, and adds the hours to that week's timesheet.
Do employees need to download an app?
No. Employees never install anything or sign in. The scanner is a web page that runs in the browser of any phone or tablet you pair, so nobody downloads anything from an app store — not even the supervisor.
What equipment do I need?
A phone or tablet with a camera, and a printer for the badges. Plain paper works; card stock or a badge holder lasts longer. There's no time clock hardware to buy or mount.
How much does TrackBadges cost?
Free for up to 3 people. Pro is $9 a month for your first 3 people, plus $1.50 a month for each person after that. 10 people is $19.50 a month and 25 people is $42. Every feature is on both plans, with no contracts, hardware or setup fees.
Can employees clock in for each other?
Not when a supervisor does the scanning: they see every person they clock in, so one worker can't punch in a friend who isn't there. Every punch also records which scanner made it and where, so anything unusual is easy to spot.
Does TrackBadges calculate overtime?
Yes. Set daily and weekly overtime thresholds and rounding rules, and TrackBadges applies them to every timesheet. Shifts left open close automatically, so one missed clock-out doesn't turn into a day of overtime.
Can I export timesheets for payroll?
Yes. Approve the week, then download timesheets as a CSV file for Excel, Google Sheets or your payroll provider. You can also send a view-only share link to your bookkeeper.
What if someone loses their badge?
Reissue it from the dashboard in a click and the old badge stops working right away. Until the new one is printed, the supervisor can type that person's PIN on the scanner instead.
Does it work across multiple job sites?
Yes. Pair as many phones and tablets as you need, each at its own location. Every scan records the scanner and its location, and can be stamped with GPS, so you can see where each punch happened.
Can I try it before signing up?
Yes. Add your business and your real crew, pair your phone and scan a badge without making an account or entering a card. Sign up when you're ready and everything you set up is kept.
Free tools
Free tools for paying crews right.
Calculators, printable sheets and guides — free, no signup. See them all.
- Timesheet calculatorFree weekly timesheet calculator: enter clock-in and clock-out times with lunch breaks to get total hours, overtime and gross pay. Rounding options too.
- QR badge makerMake printable employee ID badges with QR codes, free: paste your team, print 8 credit-card-size badges per page. No signup; nothing leaves your browser.
- 7-minute rule calculatorFree time clock rounding calculator: round a punch to the nearest 5, 6, 10 or 15 minutes using the 7-minute rule, with a full quarter-hour rounding chart.
- California overtime calculatorFree California overtime calculator: enter each day's hours to apply daily overtime after 8, double time after 12, seventh-day rules and weekly overtime after 40.
- Employee sign-in sheetFree printable employee sign-in sheet with time in, lunch out, lunch in and time out columns. Print, save as PDF or download as an Excel-ready CSV.
- Stop buddy punchingBuddy punching is clocking in for a coworker who isn't there. See what it costs, compare 6 ways to stop it, copy a sample policy and learn the legal basics.
Your crew could be clocked in five minutes from now.
Add your crew and scan your first badge in about a minute. Sign up when you're ready to keep it.